Overview
When migrating from another webinar platform to webinar.net, customers typically rebuild past webinars as new webinars inside webinar.net. This process ensures your content, audience experience, and reporting align with webinar.net’s features and standards.
A common question during migration is: “What do we need to provide?” While every organization already owns these assets, it is helpful to clearly outline what makes up a complete webinar so nothing is overlooked.
What to Prepare Before Migration
Before beginning your migration, you should export or download a complete copy of each webinar from your existing provider. Depending on the platform, this may be available as individual assets or as a single combined recording.
Regardless of how your current platform exports content, most migrations include the following assets:
Webinar recording, including all web camera video
PowerPoint slides in PPTX format
Recorded slide timing data, if slides and video are separate assets
Downloadable resources for the audience console
Polls used during the presentation
Quizzes, tests, or CE-related tracking requirements, including certificates
Exit actions or post-event survey content, in DOCX or similar format
If you are using a webinar.net registration page and emails, you should add:
Email copy for the “thank you for registering” email
Registration page description text
Registration page banner image
Registration page field selection and required fields
Speaker bios with photos and descriptions, in DOCX or similar format
Having these items ready at the start of the project helps avoid delays and reduces rework later in the migration.
Exporting From Your Existing Platform
Every webinar platform handles exports differently. Some allow you to download raw components such as individual camera recordings, slide decks, and slide timing data.
Others only provide a single MP4 file that combines video and slides.
Before starting your migration, it is important to understand:
What export options your current platform supports
Whether slides and video can be exported separately
Whether engagement data such as polls or quizzes can be downloaded
Choosing the right migration approach depends heavily on these capabilities.
Quick Migration vs Deep Migration
Quick Migration
A quick migration is used when your existing platform exports a single recording where slides and video are already combined into one MP4 file.
In this scenario:
Slides do not need to be uploaded separately
Slide timing data is not required
The webinar can be rebuilt quickly by uploading a single recording, alongside the remaining assets.
Quick migrations are ideal when speed is the priority or when raw assets are not available from the original platform.
Deep Migration
A deep migration is used when all webinar assets are available in their raw form.
This includes:
Separate camera recordings
Original PPTX slide files
Detailed slide timing data
Individual configuration of polls, quizzes, resources, and surveys
Because each asset must be uploaded, timed, and configured manually, deep migrations take longer to complete. However, they provide the most flexibility and allow the webinar to fully leverage webinar.net’s interactive and reporting features.
Before beginning, you should decide which migration approach is appropriate based on how your current platform exports content and the timelines required.
Migration Tracking and Coordination
For each migration project, webinar.net works closely with customers to create a master tracking sheet and a defined migration plan with agreed-upon deadlines. This document is used to:
Track the status of each webinar being migrated
Ensure no webinars are overlooked
Coordinate work across internal teams
Provide clear visibility into progress, timelines, and dependencies
The tracking sheet serves as the single source of truth throughout the migration process and includes the following fields to provide a clear and consistent view of each webinar:
webinar.net key
Webinar title
Webinar expiration date
Link to the webinar’s raw asset file storage for archiving
Status indicator showing completion for each webinar
Creating a Migration Template
To streamline large or repeat migrations, customers are encouraged to create a dedicated migration template. A migration template allows you to:
Preconfigure the audience console
Include consistent interactive elements
Reuse the same post-event surveys
Apply consistent CE or certification requirements
This template can differ from templates used for new webinars and can be optimized specifically for migrated content.
Before using the template broadly, it is important to complete a full user journey walkthrough of a migrated webinar. This ensures all required elements are included and that nothing is missed before applying the template to additional webinars.
Using a well-tested migration template can significantly reduce setup time and improve consistency across migrated webinars.
Getting Started
Once your assets are prepared and your migration approach is selected.
Your webinar.net team will provide you with a link to your tracking sheet and guide you through the next steps of rebuilding webinars on webinar.net.
For further assistance, contact us through chat or send us an email at support@webinar.net.